How it Works

A. Program Overview
B. How the Program Works
C. How Funding Works
D. Eligibility
E. Reporting Requirements
F. How to Apply
G. Evaluation and Assessment

H. Timelines
I. FAQ
J. Downloads

Note: Applications for the HTF are now closed. The intake for Round 2 applications will begin in spring 2017.

A. Program Overview

The Health Technologies Fund (HTF) supports the development of made-in-Ontario health technologies by accelerating evaluation, procurement, adoption and diffusion in the Ontario health system. The fund is part of the Office of the Chief Health Innovation Strategist’s mandate to strengthen Ontario’s innovation ecosystem. 

The HTF fosters partnerships between publicly funded health care service providers, patients, academia and industry to drive collaboration that improves patient outcomes, adds value to the health system and creates jobs in Ontario.

Through the fund, the Office of the Chief Health Innovation Strategist sets health priorities to focus innovation to address specific health outcomes. The first health priority area for the HTF is Better Care Closer to Home, which supports technologies that deliver better coordinated and integrated care in the community, closer to home. 

Inktake for Problem Statement Intake Forms to the HTF from publicly funded health care service providers opened July 4, 2016.

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B. How the Program Works

The HTF will support Health Innovation Teams (HITs) in evaluating and demonstrating innovative technologies in healthcare settings across the province. HITs are interdisciplinary and collaborative teams made up of:

  • Applicant (mandatory): One or more provider(s) of publicly funded health care services. Eligible health care system applicants include (but are not limited to) family health teams, community care providers, long-term care homes, Local Health Integration Networks (LHINs) and hospitals. The health care provider defines the problem statement, and commits to providing the clinical setting in which the innovative technology will be evaluated, including patient engagement, clinicians and operations support and, procurement expertise
  • Technology partner (mandatory): An Ontario-based, for-profit health technology business providing an innovative solution to the problem statement. Partners may be of any size or stage (start-up, small- to medium-sized enterprise, multinational enterprise) with a research and development, and/or manufacturing presence in Ontario. (If no technology partner is identified at the time of Problem Statement Intake Form submission, the project will be considered for partnership development and future application rounds.)
  • Co-Applicant (strongly recommended): Academic researchers with expertise in technology adoption and diffusion, design and implementation, or health economics.

HITs may apply for one of three streams:

Stream I: Prototype:

Projects in Stream I will pilot a new health technology product or service in an Ontario health-care setting for the first time. In Stream I, HITs will collaborate to validate the utility of a new technology at a pilot-scale. HITs may initiate a Stream I project with a Minimum Viable Product (MVP) and rapidly develop and test new iterations based on user feedback.

The end result of a Stream I project is a new technology that has proof of its potential value in Ontario’s health care system with emphasis on clinician and patient feedback, which is ready for larger-scale evaluation.

Stream II: Pre-Market Evaluation:

Projects in Stream II will demonstrate a validated technology in a health care setting. In Stream II, HITs will collaborate to implement their product in a health care setting. Funding will support activities including training and change management of clinical workflows and routines. The end results from this stream include: a market-ready product, a rigorous clinical trial/field evaluation at one or multiple sites that studies efficacy, clinical utility and safety of the health technology; an economic analysis that examines the cost effectiveness of the technology and potential cost savings to the health system; and an adoption plan that articulates the systems and processes required for wide-scale adoption of the technology.

Activities from Stream II should result in clinical and economic evidence that supports adoption and procurement of the technology by Ontario health care providers.

Stream III: Early Adoption:

Projects in Stream III will implement a validated technology across multiple health care settings, expanding the clinical and economic evidence for the solution in support of value-based procurement. In Stream III, HITs will develop a wide-scale adoption plan outlining new approaches, information, and tools to help expand the use of promising technologies that have already been implemented and evaluated across one or more sites and settings (where applicable).

Activities may include scaling training, establishing standards to facilitate integration into broader health system (e.g., other jurisdictions, etc.). HITs will also develop an innovation procurement plan for participating health service providers. 

Outputs from this stream include successful adoption at multiple sites demonstrating consistent system-wide results and a report on the changes in practice and knowledge transfer required to successfully adopt the new technology.

Streams of HTF Program

Projects can enter at any point on the continuum above. To accelerate evaluation and adoption, the HTF process will afford flexibility to move through streams based on readiness.

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C. How Funding Works

  • HTF funds will support up to 50 per cent of eligible project costs to the maximum amount available in each stream.
    • Stream I: Prototype projects may request up to $100,000 for a term of up to two years
    • Stream II: Pre-Market Evaluation projects may request up to $500,000 for a term of up to two years
    • Stream III: Early Adoption projects may request up to $500,000 for a term of up to two years

The remaining 50 per cent of project costs must be provided by the HIT (Applicant and/or partners), through a blend of cash and in-kind contributions. HTF funds will support eligible project costs incurred by the health-care provider(s), the Ontario-based technology company, and collaborating academic institution(s), as applicable. For example for Stream I, if a HIT provides $100,000 in cash and in-kind contributions to the project, OCE will provide $100,000 in funding.

  • Funding for the projects in all streams will be released to the Applicant (health care service provider) that will be responsible for reimbursing their project partner(s).
  • Flow of Funds: OCE will reimburse 50% of the eligible project costs. Upon approval, OCE will release an advance payment of 25%; future disbursements will be based on receipt of supporting documentation and upon receipt and approval of interim progress reports. A holdback of 10 per cent will be released upon project completion and receipt of final progress and financial reports, outcomes and attestation from the partner regarding the use of funds.

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D. Eligibility Criteria

I) HITs
II) Project Eligibility
III) Eligible Use of Funds


I) HITs:

  • All proposals must be from HITs composed of:
    • Applicant (mandatory): Provider of publicly funded health care services
    • At least one technology partner (mandatory): For-profit technology company with an R&D and/or manufacturing presence in Ontario
    • Co-Applicant (strongly recommended): Academic researcher(s) with expertise in technology adoption and diffusion, evaluation, design and implementation, or health economics
  • The health service provider is designated as the lead applicant and commits to providing the clinical setting in which the innovative technology will be evaluated, including clinician and operations support, procurement specialists, and patients.
  • Applicants and their partner(s) must be in good financial and reporting standing with OCE.
  • Participants will agree to provide project metrics and progress reports to OCE.

II) Project Eligibility:

  • Projects in all streams must be focused on addressing a “Problem Statement” identified by the healthcare service provider. “Problem Statements” must align with the current theme of the HTF and/or health system priorities endorsed by the Office of the Chief Health Innovation Strategist (OCHIS) and the Ministry of Health and Long-Term Care.
  • Technologies in Stream I projects may be at Minimum Viable Product (MVP) stage but must be ready to be piloted in a health care setting for the first time. The technology must be considered safe and its essential utility understood and proven by prior development activities.
  • Technologies in Stream II projects must be ready to be tested with health care providers.
  • Technologies in Stream III projects must be market-ready, with all necessary regulatory approvals completed. Projects will also be required to have supporting institutional use case data, including clinical and economic evidence of value to the health care system. 
  • For the purposes of this program, the evaluation, research, and/or clinical trials of medicines or vaccines are not eligible for support.
  • Potential economic benefit to the technology company resulting from an HTF project should be realized in Ontario (e.g., job creation, incremental revenue, follow-on financing).

III) Eligible Use of Funds:

Refer to the Eligible Expenses document for full details.

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E. Project Reporting Requirements

I) Interim Progress and Claim Report(s):

  • Interim report(s), including progress, proof of expenditures, and a financial attestation, will be required at the 9-month and if applicable, 18-month marks of the project. The applicant organization will receive notification and a link from OCE's AccessOCE system to submit the report. The report must be received and approved by OCE prior to release of funds for eligible claims.
  • Note: Applicants MUST retain all proof of purchases, receipts, and other relevant documentation relating to eligible expenses. These should be included in the Interim Progress and Claim Report.

II) Final Results and Claim Report(s):

  • A final report, including progress, proof of expenditures, and a financial attestation, will be required at the end of the project. Forty-five days prior to the scheduled completion date, the Applicant will receive an email notification of the project end date from the AccessOCE system, with a link to the Final Progress and Claim report should the Applicant wish to begin entering data.
  • If a project extension is required, the Applicant MUST request it using the Project Administration tab in their AccessOCE project file.
  • On the scheduled project completion date, the Applicant will receive another notification and a link to complete the Final Project Progress and Claim Report from OCE’s AccessOCE system. 
  • All required final reports by all Applicants must be submitted within 30 days of project completion in order to be reimbursed for eligible expenses and maintain good financial standing with OCE. 
  • If early reporting is required, the Applicant MAY request it by emailing OCE Project Administration, project-administration@oce.zendesk.com.​​

III) Metrics Survey:

  • If the project continues past a fiscal year end (March 31), the applicant and industry partner(s) will be required to complete an annual metrics survey each April, for the part of the project that has been completed since the previous March 31. This annual report is mandatory for OCE to fulfil its contract with the Ministry of Research and Innovation. Required metrics reports from all partners must be submitted in order to maintain good financial standing with OCE.

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F. How to Apply

Step 1:

An application to the HTF is initiated by a health-care service provider by completing the HTF Problem Statement Intake Form. The HTF Problem Statement Intake Form requests a description of the Problem Statement that will be addressed by the project, and how it relates to institutional and/or provincial priorities for health-system improvement. The technology partner (if known) should be described in the form; if not yet identified, the project will be considered for partnership development and future application rounds.

Health care service providers and technology companies interested in applying to the HTF are encouraged to contact an OCE Business Development Manager at any time.

The HTF Problem Statement Intake Form will be reviewed by OCE and the Office of the Chief Health Innovation Strategist (OCHIS), and the Ministry of Health and Long-Term Care (MOHLTC). If the Problem Statement and HIT are eligible and aligned with the HTF focus, the applicant(s) will be invited to proceed to the Full Application stage and referred to an OCE Business Development Manager in their geographic region, if one has not been assigned already, to support them through the application process.

Step 2:

Prepare a Full Application to the HTF through OCE’s AccessOCE. Once the HIT is finalized and the proposed project scope and plan is deemed eligible and competitive for one of the HTF Streams by OCE, an HTF application file will be created in OCE’s AccessOCE online application portal. Applicants must engage with an OCE Business Development Manager to help in preparation of the full application.

A copy of the full application proposal questions can be viewed for reference here. Applications are only accepted through OCE’s online system where the proposal questions must be attached, and full submission requirements (including project contacts, summary for public release, classification, budget, milestones, team members) are listed.

Instructions for completion of the full application can be found here.

Complete and eligible HTF applications will proceed to review by an external panel of domain experts. Review and adjudication of HTF applications will occur as per the timeline indicated below in Section H. Successful HITs must execute OCE’s non-negotiable funding agreement, including a completed Schedule D and an Intellectual Property Term Sheet, within 30 days of the notification of award. Intellectual property arising from the project will be managed by the project participants. OCE does not claim or manage IP rights.

A copy of the Funding Agreement can be downloaded for your reference. Please do not fill out this form; a copy of the agreement will be generated through our online management system and sent to you upon approval of your project.

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G. Evaluation and Assessment

Problem Statement Intake Forms will be reviewed by OCE, the OCHIS and the MOHLTC to determine the eligibility to HTF program streams. Projects that are outside of the scope will not qualify and may be referred to partner programs as appropriate.

Full applications submitted through the AccessOCE portal are internally reviewed for completeness, eligibility and use of funds prior to evaluation by an external review panel with domain expertise. Applications will be reviewed by an external panel of domain experts against program objectives and assessment criteria. Non-Disclosure Agreements (NDAs) will be completed by the external reviewers prior to the review of the proposals. The final funding decision is made by OCE.

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H. Timelines

OCE will accept Problem Statement Intake Forms to the HTF beginning July 4, 2016.  Problem Statements can be submitted at any time and will be reviewed as indicated below. Subsequent intake dates may be announced.

Activity

Timeline

Call for Problem Statement Intake Forms


Open July 4, 2016 and can be submitted at any time. 

*See link to Problem Statement Intake Form in the ‘How to Apply’ section.

Problem Statement Intake Form Deadline

September 16, 2016

Notification to Proceed to Full Application

October 7, 2016

*Applicants will be notified of eligibility to the HTF stream most appropriate for the project. Full Applications will be initiated and submitted through OCE’s AccessOCE, an online application portal.

Full Application Deadline

October 31, 2016

Award Notification

Updated: February 2017

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I. FAQ

Please review OCE's Program FAQ

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J. Downloads

For inquiries specifically related to eligibility, contracting, and funding disbursements, please contact: ​
Jennifer Moles, Innovation Procurement Manager
jennifer.moles@oce-ontario.org

For general inquiries about the Problem Statement Intake Form, online application system and application, please contact the Application Support Team at (416) 861-1092 x2400 or application-support@oce.zendesk.com.

HTF Business Development Managers:

Eastern and Northern Ontario:

Samira Afrand
(613) 808-3925
samira.afrand@oce-ontario.org

Hindal Mirza
(613) 726-3430 x4280
hindal.mirza@oce-ontario.org

Central Region:

Balinder Rai
(416) 861-1092 x2425
balinder.rai@oce-ontario.org

Toronto:

Bradford Brinton
(416) 861 1092 x1029
bradford.brinton@oce-ontario.org

Southwestern Ontario:

Navneet Kaur
(416) 861-1092 x3225
navneet.kaur@oce-ontario.org

Nicole DeLong
(416) 861 1092 x 3300
Nicole.delong@oce-ontario.org

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