How it Works

A. Program Overview

Successful Ontario applicants will be eligible to receive a maximum of $150,000 per project from OJIRDP to fund the Ontario portion of the project.

Objectives

To be considered for funding, projects must present a clearly-identified R&D focus on products or processes which may lead to commercialization in global markets.  Networking and exploratory activities will not be supported under this program. Each project must identify a key added value that each partner will contribute to the project.

Priority Fields

The current call for proposals will accept project applications focusing on all technology sectors, including clean tech, communications, internet, IT and enterprise software, life sciences, semiconductors, new materials, intelligent manufacturing and miscellaneous technologies. 

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B. How Funding Works

Ontario and Jiangsu will conduct parallel application processes. Ontario-based organizations apply directly to Ontario Centres of Excellence (OCE). Jiangsu-based companies apply directly to Jiangsu Science and Technology Department (JSTD).

Tenure of Grant

Project terms should not exceed three years and are non-renewable.

Grant Amount

Successful Ontario applicants will be eligible to receive a maximum of $150,000 per project from OJIRDP to fund the Ontario portion of the project. Additional project funding will be provided to the corresponding Jiangsu applicant on each project by JSTD to fund the Jiangsu portion of the project. (e.g., the maximum grant amount to be received by a project is $150,000 in Ontario and $150,000 in Jiangsu, to a total of $300,000).

  • For a project to be considered for funding under OJIRDP, each project’s lead Jiangsu partner must apply directly to JSTD.
  • OJIRDP funding is conditional on the corresponding Jiangsu applicant receiving funding approval from JSTD.
  • Funds will be disbursed annually – based on successful reporting – at forty per cent, twenty-five per cent, twenty-five per cent and ten percent of the total of grant amount.
  • OCE anticipates that four projects will be funded through a 2016 Call for Proposals.
  • OCE’s financial assistance must not exceed 50 percent of the Ontario portion of eligible project expenditures.
  • Ontario applicants will have to identify sources of matching cash and/or in-kind contributions for the remaining 50 per cent of project costs.
  • Matching cash/or in-kind contribution may come from any non-government on Ontario source.
  • Letters of support from each funding partner must be included along with the application confirming both the amount of matching funding and the intended use of the contribution.

Matching Contributions

Matching contributions can consist of both cash and in-kind contributions. In-kind contributions are non-cash resources and are to be listed as part of a project's overall budget. Applicants must be able to verify the value of in-kind contributions with independent third-party valuations.

In-kind contributions must:

  • Be essential to the implementation of the project
  • Represent an item or service that would otherwise have to be acquired with cash
  • Be priced at the lesser of fair market value or the actual cost to the donor

In-kind contributions can include:

  • Equipment or related warranties
  • Materials and expendable supplies
  • Software and databases/datasets
  • Use of space or facilities
  • Salaries (including benefits) of professional, technical, analytical, or project-specific administrative personnel donated by the private sector partners
  • Access to unique databases or high performance computing services
  • Travel (costs may be limited), including per diems paid to  private sector partner employees or contractors, for essential, time-limited off-site work related to the project

Ineligible in-kind contributions include:

  • Donations in the form of goodwill
  • Services that are usually performed for free
  • Salaries and benefits of staff not directly related to the project
  • Salaries and benefits of personnel who usually act as volunteers
  • Overhead costs incurred by private sector partners contributing personnel time
  • Standard discounts – academic or otherwise
  • Equity in an emerging private sector company

For more information on eligible and ineligible expenses please refer to the OJIRDP Eligible Expenses Guidelines.

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C. Eligibility

Eligible Applicants

Funding is open, on a competitive basis, to:

In Ontario: R&D performing companies, universities, colleges or research institutions operating in Ontario.

In Jiangsu: Eligible applicants are R&D performing Jiangsu registered companies operating in Jiangsu. 

Criteria

  • At least one science and technology (S&T) company from Jiangsu and one S&T organization from Ontario should express a desire to cooperate in the research and development of a new product or a new process.
  • The project may involve more than one company/organization from each side. In Jiangsu, academic/research entities are eligible to join as sub-contractors only.
  • The proposed product/process should be highly innovative with significant commercial potential. The joint industrial R&D project should aim at the development of products/processes leading to commercialization in global markets.
  • The project applicants should agree in advance on the IP rights and on the commercialization strategy of the product or process through signing a Letter of Intent (LOI) for cooperation. For the submission phase, only an LOI for cooperation in a preliminary agreement or a draft memorandum of understanding format is required. However, the final signed cooperation agreement has to be presented to the funding authorities at the contracting stage.
  • The project should demonstrate the contribution of the participants from both jurisdictions.
  • The project must provide mutual benefit for applicants from both jurisdictions.
  • Applicants must undertake the responsibility to ensure any experimentation will be acceptable on ethical and safety grounds and maintain the highest standards of research integrity. 

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D. Evaluation and Project Activation

Review Procedure

Applications will be assessed in a three-step process:

  1. All Ontario applications will be evaluated by OCE for completeness, compliance with program criteria and eligibility.
  2. Ontario and Jiangsu will independently review applications. Applications which meet the program criteria and eligibility will then be evaluated by independent domain subject matter experts who will assess the project’s merit based.
  3. Based on the first two steps, the Ontario-Jiangsu Joint Committee on Science and Technology Cooperation from MRIS and JSTD will make joint decisions on successful projects to receive funding.

MRIS and JSTD reserve the right to select project proposals that are mutually agreed upon. The final decisions will be communicated through email to the Lead Applicant(s) identified in the application.

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E. Funding Agreement and Project Reporting

Applicant’s Agreement

If selected to receive a grant under OJIRDP, Ontario applicants must enter into an agreement with OCE which will include conditions such as:

  • Project activities and deliverables cannot be changed without the written approval of OCE.
  • Projects may be subject to an audit.
  • Any good and/or service to be purchased in relation to the Ontario side of the project, with a value of more than $25,000, must go through an open procurement process before the applicant purchases the good and/or service. See the BPS Procurement Directive for more information.
  • Progress reports must be submitted every year including progress on project deliverables, results, budget, and partner contributions. Reporting templates will be provided.
  • Ten per cent of the total grant amount will be held back subject to all reports having been received.
  • Actual project resources and expenditures will be reviewed on a regular basis and may result in an adjustment in the payment level in subsequent years.
  • Projects will be required to acknowledge the Government of Ontario’s support.
  • The provision of an indemnity and the requirement to maintain commercial general liability insurance.

Download a template of the full Funding Agreement.

Reporting

Annual Progress Reports:

  1. Annual Progress Reports will be required detailing:
    • The significant accomplishments and performance measures of the project
    • Achievement of milestones and deliverables as set out in the above project plan
    • An updated budget, which is to be submitted annually as part of regular reporting
  • The Applicant will receive a notification and the reporting template forty-five days prior to the due date.
  • Funds will be dispersed annually by direct deposit based on a reconciliation of year-to-date expenditures versus budget estimates, following the completion and positive review of project reporting.

Please Note: Applicant must retain all proof of purchases, receipts, and other relevant documentation relating to eligible expenses.

Final Report:

  1. A Final Report will be required at the end of the project detailing:
    • The significant accomplishments and performance measures of the project
    • Achievement of milestones and deliverables as set out in the above project plan
    • An updated budget, which is to be submitted annually as part of regular reporting
  • The Applicant will receive a notification and the reporting template forty-five days prior to the due date.
  • If an extension is required, it must be requested via OCE’s online AccessOCE system.
  • Ten percent of the total OJIRDP grant will be held back until the final report is received.

All required final reports by all partners must be submitted within 30 days of project completion in order for reimbursement, and to maintain good financial standing with OCE.

Retrospective Project Reports

  1. Applicants will be required to complete a brief retrospective survey on an annual basis three years from the end date of the project. The retrospective survey is mandatory for OCE to fulfil its contract with the Ministry.

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F. Timelines

Ontario Application Timelines

Activity

Date

Intake period begins

December 13 2016

Intake period ends

2pm on February 6 2017

Selection of the projects by the Ontario-Jiangsu Working Group on Science and Technology Cooperation

March 2017

Disclosure of results

June 2017

First disbursement of funds

September 2017

OJIRDP is a discretionary and non-entitlement program. As such, even if applicants submit complete applications and meet all OJIRDP program criteria, there is no guarantee they will be awarded funding.

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G. How to Apply

Preparing Applications

  • In preparing the application, where indicated, use the template tables provided as attachments.
  • Please adhere to the restrictions on the amount of information provided in the relevant sections of the application form.
  • Use plain English and avoid technical jargon whenever possible.
  • Avoid long descriptive narrative. Use bullet points or summary tables where possible.
  • The bi-lateral application form must be sent in softcopy simultaneously to the OCE and JSTD, before the application deadline. The application form must be signed by both Jiangsu and Ontario applicants.
  • The Jiangsu applicant will be also required to submit the National Application Form in accordance with the JSTD regulations, through an online system upon further notice by the JSTD.
  • The Ontario applicant will be also required to submit the related letter (s) of support and the Project Budget Form as the attachments to the Bi-Lateral Application Form.

OJIRDP Bi-Lateral Application Form
OJIRDP Project Budget Form

Submitting Applications

  • Applications MUST be submitted via email to sam.saad@oce-ontario.org
    • ATTN: Sam Saad, Program Manager
    • Subject Line: OJIRDP / Lead Applicant Name / Project Name
  • All completed Ontario applications must be received by the OCE no later than the application deadline. Late and incomplete applications will not be accepted.
  • If you do not receive a confirmation email within one business day of application submission, please contact Sam Saad, Program Manager by phone or email (contact details below).

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I. Contact

Applicants needing additional information or clarification regarding the Ontario- Jiangsu 2016 Call for Proposals may contact:

Ontario Jiangsu

Sam Saad
Program Manager
Ontario Centres of Excellence

T: 416.861.1092 x 9 1097
E-mail: sam.saad@oce-ontario.org

Li Liu
Technical Manager
Jiangsu Center of International Technology Transfer
Jiangsu S&T Exchange Center with Foreign Countries

T: +86-25-85485874
E-mail: liliu999@hotmail.com

Guo Hong
Program Coordinator
Jiangsu Science and Technology Department (JSTD)

T: +86-25-57713559
E-mail: guoh_kj@163.com

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