TalentEdge Internship Program

A. Program Overview
B. Program Objectives
C. How Funding Works
D. Eligibility
E. Evaluation and Assessment
F. Reporting Requirements
G. How to Apply
H. FAQ
I. Downloads


A. Program Overview

Ontario’s TalentEdge Internship Program (TIP) provides support for current college and university students (specifically current graduate students and final year undergraduate students), and recent Masters graduates, to work on industry-driven research and development projects. The TalentEdge Internship Program is open to students and recent graduates from across all disciplines, and all areas of specialization. 

TalentEdge internships are intended to provide interns with an experiential learning opportunity and hands-on industry experience. All internships must be project-based with clearly defined activities, milestones and outcomes. Projects must have a clearly-defined R&D component, where R&D is defined by the discipline and is inclusive of all areas of specialization and disciplines. 

Each four-month internship is valued at $20,000 as follows:

  • $10,000 contribution from OCE
  • $5,000  company cash contribution
  • $5,000 company in-kind contribution

PhD graduates and post-doctoral fellows must apply through the TalentEdge Fellowship Program.

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B. Program Objectives

The objectives of the TalentEdge Internship Program are as follows:

  • Help students and recent graduates bridge the gap between academia and industry by providing hands-on experience with companies 
  • Build receptor capacity in industry for highly skilled R&D personnel
  • Provide research and development capabilities to companies
  • Improve companies’ competitiveness by attracting top talent and tapping into world-class R&D to strengthen capacity to develop new products, services, and processes
  • Develop and retain top talent in Ontario
  • Facilitate the transfer of knowledge and emerging technologies from academia to industry

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C. How Funding Works

  • Internships can be between 4-24 months in length. The maximum length is based on the educational status of the intern (refer to Eligibility section below). Each four-month internship is equal to one unit (4-month internship = 1 internship unit).
  • Internships can be based at a company or an academic institution (university or college). The amount of time spent with the company, as well as the most appropriate location for the interaction, should be mutually determined and depend on the nature and needs of the project. If internships are based at an academic institution, interns are required to spend a significant portion of their time on-site or in the field with the company.
  • Intern compensation per four-month internship unit:
    • Academic-based interns must receive a minimum compensation of $10,000 per four-month internship unit. Of the $20,000 value of the four-month internship unit, up to $10,000 may be used for direct costs of the project (this includes a part of the cash and all in-kind contribution to the internship).
    • Company-based interns must receive a minimum compensation of $15,000 per four-month internship unit. Of the $20,000 value of the four-month internship unit, up to $5,000 (company in-kind contribution only) may be applied towards direct cost of the project.
  • Overhead is not an eligible expense for this OCE program.
Flow of Funds: 

OCE funds flow directly to the Applicant Organization, either the academic institution or the company depending on the primary location of the internship:

  1. Academic-based internship: OCE funds will flow directly to the academic institution. Intern must have student status for the duration of the internship.
    • Upon approval of the application, an invoice for industry cash contribution plus HST* will be sent by OCE to the company. The company has 30 days to provide their cash contribution to the project. 
    • Upon receipt of the company cash contribution, OCE will release a payment to the academic institution equal to the award amount minus a $1,500 holdback per internship term.
  2. Company-based internship: OCE funds will flow directly to the company. Intern must have employee status at the company for the duration of the internship. 
    • Upon approval of the application, OCE will release a payment equal to the OCE cash contribution amount minus a $1,500 holdback per internship term.

The holdback will be released upon project completion and receipt of the following: progress and final reports, proof of payroll for the intern (must include the intern’s name, company/institution name, payment periods and amounts e.g., intern pay stub, payroll print out, T4/T4A), and attestation from the financial officer/signing officer of the Applicant Organization regarding the use of funds.

* The Canada Revenue Agency requires OCE to collect HST on company contributions. Please note that HST is 100% recoverable by the company as an HST rebate. More information about HST rebate and recovery.

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D. Eligibility

I. Intern Eligibility
II. Company Eligibility
III. Project Eligibility
IV. Eligible Expenses

I. TalentEdge Intern Eligibility

The TalentEdge Internship Program is eligible to the following types of interns:

  1. Undergraduate level: Undergraduate students in their final year of study at a college or university in Ontario.
    • Final year undergraduate means full-time students enrolled in the final year of a degree (university or college) or diploma (college only) program during the 2016-17 school year. Those entering into their final year (i.e. spring/summer months in advance of the final year) would also be eligible.
    • Undergraduate (college and university) students can hold a maximum of two four-month internship units (per student).
    • Applications must be submitted prior to the commencement of the final year of study. This program is not open to undergraduate students that have recently graduated. 
  2. Graduate level: Current Masters and PhD students, and recent Masters graduates (within three years of graduation).
    • Masters students and recent Masters graduates (within three years of graduation) may hold a maximum of two four-month internship units (per student).
    • Recent Masters graduates (within three years of graduation) are eligible for company-based internships only.
    • PhD students may hold a maximum of six four-month internship units (per student).
  • The intern must be eligible to work at the Applicant Organization. For company-based internships, the intern must be eligible to work in Ontario. For academic-based internships, the intern must have student status at the academic institution for the duration of the internship.
  • Interns may not apply with a company where there is any conflict of interest, including, but not limited to, a company where the intern or relatives have any control as a major creditor or shareholder or governing board..
  • Interns may not apply if they are currently enrolled in a co-op program or other equivalent job placement/employment program.
  • Interns may not apply if at the time of application submission they are a current or past employee of the company (including consultants, contract position, part-time, etc.).

PhD graduates and postdoctoral fellows must apply through the TalentEdge Fellowship Program.

II. Company Eligibility
  • Projects must include at least one for-profit company with operations in Ontario that meets the required cash and in-kind contribution.
  • The company must provide a Business Number (BN) issued by the Canada Revenue Agency (CRA). More information on BN.
  • On a case-by-case basis, OCE will consider applications where the contributing organization or social enterprise is an Ontario-based not-for-profit that has an innovative product, program or service and/or has a revenue-generating component (beyond grants or fundraising) in cases where the placement is in a non-STEM discipline (STEM is an acronym for Science, Technology, Engineering and Mathematics). 
  • Company must use the results for the economic, environmental, or social benefit of Ontario.  
III. Project Eligibility 
  • All internships must be project-based with clearly defined activities, milestones and outcomes.
  • Projects must have an R&D component, where R&D is defined by the discipline and is inclusive of all disciplines.
  • Proposed projects must be commensurate with intern’s experience and expertise.
  • Internships are not intended to be “first job”-type placements; all internships must be based on a defined project that is executed within the time frame of the internship.
  • Intellectual property arising from the project will be managed by the project participants. For academic institution-based internships, the parties are bound by the intellectual property terms of the university or college where the intern is enrolled; except where intellectual property is covered by separate agreements to which the academic institution and the company are parties and the agreement is valid for the duration of the internship.  For company-based internships, the parties are bound by the intellectual property terms of company where the intern is an employee for the duration of the internship. OCE does not claim or manage IP rights.
  • Participants must enter into an agreement with OCE and co-operate in providing project reports (please refer to OCE Project Reporting Requirements).
  • Applicants and their partners must be in good financial and reporting standing with OCE.
IV. Eligible Expenses

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E. Evaluation and Assessment

Applications are internally reviewed for completeness, eligibility and use of funds prior to evaluation by an external review panel with domain expertise. Following an internal review, the applicant, co-applicant(s), partners and any other parties will be provided OCE’s standard funding agreement, to which a copy of the submitted application will be embedded, for execution. A copy of OCE’s standard funding agreement for company-based internships and academic-based internships is available for your review. The funding agreement must be signed, via our online electronic signature function, by all parties in the agreement, and returned to OCE via our online application management system, prior to the application being considered for external review.

TalentEdge is a discretionary, non-entitlement program with limited funding.  All eligible projects are assessed on their merit and undergo an external review process whereby the proposals are assessed against program objectives and assessment criteria. Expert reviewers with domain expertise will assess the application. The final funding decision is made by OCE. Typically, results will be announced within six weeks after receiving the signed OCE agreement. 

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F. OCE Reporting Requirements

Final Reports:

1.      Forty-five days prior to the scheduled completion date, the Applicant / Company will receive a notification of the project end date from OCE’s MIS system, with a link to the Final Project Report should the Applicant or Company wish to begin entering data. If an extension is required, it must be requested from the Project Administration Team (Project-Administration@oce-ontario.org).

2.     On the scheduled project completion date, the Applicant / Company will receive notification and a link to complete a Final Project Report (including progress, financials and metrics) from OCE’s AccessOCE system. Both the Applicant / Company reports must be received and approved by OCE within 30 days of project completion.

3.      An attestation on the use of funds will be requested to close the project (if applicable).

4.      All required final reports by all partners must be submitted within 30 days of project completion in order to release the holdback, and maintain good financial standing with OCE.


Project Metrics:

5.      If the project continues past a fiscal year end (March 31), the Applicant / Company will be required to complete an annual Metrics survey each April, for the part of the project that has been completed since the previous March 31. This annual report is mandatory for OCE to fulfil its contract with the Ministry of Research and Innovation. Required metrics reports from all partners must be submitted in order to maintain good financial standing with OCE.


Retrospective Survey:

 6. Two years after project completion, the Company will be sent a link to complete a retrospective survey to collect data on commercial outcomes from the project. This information is required by OCE for assessment of program impact and continuous improvement.

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G. How to Apply

As you develop your application in OCE’s online system, please note the following:

  • Applications must not exceed a maximum of six units per application (i.e. maximum of $60,000 in OCE contribution per application).
  • Applications should be submitted at least eight weeks prior to the planned start date of the internship.
  • The Applicant Organization is either an academic institution or the company, and is based on the primary location of the internship and how funding will be administered.
    • For academic-based internships, where the intern will spend a majority of their time at the university or college, the academic institution and academic supervisor is the Applicant.
    • For company-based internships, where the intern will spend a majority of their time at a company, the company and project lead is the Applicant. Company-based internships do not require an academic partner. In your online application, for the ‘academic institution’ field, enter ‘Not Applicable’.

Application Initiation: Step-by-step

  1. Eligibility Questionnaire completed by potential applicant (see link to Eligibility Questionnaire below)
  2. Eligibility Questionnaire reviewed by OCE (within 1-2 business days)
  3. If applicant meets program eligibility criteria, OCE will initiate an application and the applicant will receive a notification from AccessOCE
  4. Applicant logs in to AccessOCE account and submits the application via the online system. A complete submission includes:
    • Official transcript and curriculum vitae/resume of the intern
    • Curriculum vitae/resume for the academic supervisor or NSERC100 form (for academic-based placements only)
    • Information about the company, including but not limited to:
      • Business number issued by the Canada Revenue Agency (CRA). More information on BN.
      • Incorporation date
      • Number of employees
    • Online application completed and submitted through AccessOCE 
Submission Timelines and Eligibility Questionnaire

Internship

Submission Timeline

Eligibility Questionnaire


Graduate Internships
(current Masters and PhD students, and Masters graduates)
  • Applications may be submitted at any time and will be reviewed throughout the year.

To initiate an application, please complete an eligibility questionnaire based on the educational status of the intern:

1. Current Masters Student Eligibility Questionnaire

or

2. Current PhD Student Eligibility Questionnaire

or

3. Masters Graduate Eligibility Questionnaire

Undergraduate Internships
(final year only)

 

 

  • We are no longer accepting final year undergraduate applications
  • The deadline was March 14, 2016.
  • It is anticipated that all final year undergraduate internships will be awarded by April 29, 2016. 

 

We are no longer initiating new applications for final year undergraduate internships.  

 

For information on fellowships, please refer to TalentEdge Fellowship Program.

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H. FAQ

Please review OCE's Program FAQ

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I. Downloads

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For application initiation or general inquiries, including budget, please contact:  

Application Support Team
Tel: 416-861-1092 x2400
Email: application-support@oce.zendesk.com

For technical inquiries, please contact:

Management Information Systems
Tel: (416) 861-1092 x1005
Email: accessoce@oce.zendesk.com

For eligibility inquiries, please contact:

Pamela Kanellis, PhD
Program Manager 
Tel: (416) 861-1092 x1087
Email: pamela.kanellis@oce-ontario.org