How it Works

A. Program Overview
B. How the Program Works
C. How Funding Works
D. Eligibility
E. Reporting Requirements
F. How to Apply
G. Evaluation and Assessment

H. Timelines
I. Downloads
J. Resources
K. Contact Information

Please note that applications to this program are currently closed

An Expression of Interest (EOI) Development webinar was held on March 21, 2018. Download the HTF Round 3 EOI Webinar Presentation.

A. Program Overview

The Health Technologies Fund (HTF) supports the development of made-in-Ontario health technologies by accelerating evaluation, procurement, adoption and diffusion in the Ontario health system. HTF is a program of the Government of Ontario administered by Ontario Centres of Excellence. 

HTF fosters partnerships between publicly funded health service providers (HSPs), patients, academia and industry to drive collaboration that improves patient outcomes, adds value to the health system and creates jobs in Ontario.

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B. How the Program Works

The HTF is designed to encourage applications from Health Innovation Teams (HITs) in evaluating and demonstrating innovative technologies in health care settings across the province. HITs are interdisciplinary and collaborative teams made up of:

  • Applicant: One or more provider(s) of publicly funded health service provider (HSP). Eligible health care system applicants include (but are not limited to) family health teams, community care providers, long-term care homes, and hospitals. The HSPs define the problem statement and commits to providing the health care setting in which the innovative technology will be evaluated, including patient engagement, clinicians and operations support, and procurement expertise.
  • Technology partner: An Ontario-based, for-profit health technology business providing an innovative solution to the problem statement. Partners may be of any size or stage (start-up, small- to medium-sized enterprise, and multinational enterprise) with a research and development, and/or manufacturing presence in Ontario.
  • Third-Party Evaluation Provider: Ontario-based evaluation team with expertise in technology adoption and diffusion, design and implementation, and health economics. The evaluation component of the project should support the development of a plan to support wider-scale procurement and/or adoption of the technology in Ontario.
  • Other partners:other partners such as community based associations and advocacy groups are strongly recommended. In addition, HITs are strongly encouraged to engage one or more Local Health Integration Network (LHIN) partners, who can provide sector expertise to ensure project development and implementation meets sector and local needs. If the LHIN is not already a partner, projects are encouraged to gain a letter of endorsement from their respective LHIN as part of their application.

The HTF has two types of projects, tailored to the readiness level of the innovative solution.

  • Pre-Market Evaluation
  • Early Adoption

Pre-Market Evaluation

Pre-Market Evaluation projects involve a HIT collaborating to implement a validated technology in a health care setting to understand the conditions necessary for successful implementation, and to develop evidence to support broader uptake of the technology. Projects must align with the theme of Better Care Closer to Home and the technologies must have obtained required regulatory approvals and received initial user feedback. 

Activities may include identifying changes required to clinical workflow to successfully integrate the technology, generating evidence to support future procurement and adoption, and developing an adoption plan.                                 

Exclusions:  Activities not supported include clinical trials to assess the safety or efficacy of the technology, and all activities outside of the province of Ontario.

Outputs:  Upon completion of a Pre-Market Evaluation project, HITs should have identified clinical workflow changes and other changes needed to effectively integrate the technology into the health care setting, generated evidence that supports further adoption (e.g. an economic analysis that examines the cost effectiveness of the technology and potential value to the health system), and a plan to support wider adoption, wider-scale procurement, and adoption of the technology in Ontario.

Early Adoption

The Early Adoption projects support validated, market-ready technologies that have been successfully implemented in one or more health care settings. Early Adoption projects involve a HIT collaborating to perform an additional implementation (and preferably multiple implementations) of the technology (in one or more health care settings) in order to evaluate the technology across multiple implementations, to generate further evidence to support value-based procurement and wide-scale adoption, and to develop an adoption plan.

Early Adoption projects must align with the theme of Better Care Closer to Home, and the technologies must have obtained required regulatory approvals and received initial user feedback. Furthermore, the technology must have supporting institutional use case data, including clinical and economic evidence of value.

Activities may include: identifying changes required to clinical workflow to successfully integrate the technology, knowledge translation and user training, establishing new evidence to facilitate integration into the broader health system (e.g., across multiple LHINs), developing further clinical or economic evidence, developing an adoption plan, and developing an value-based procurement plan for participating health care providers.

Exclusions: Activities not supported include clinical trials to assess the safety or efficacy of the technology, and all activities outside of the province of Ontario.

Outputs:  Upon completion of an Early Adoption project, HITs should have identified clinical workflow changes and other changes needed for successful implementation, generated sufficient evidence to support wider adoption, and developed a plan for wider-scale procurement and adoption of the technology in Ontario. 

Problem Statement

Through this funding round, the Government of Ontario has identified the following health priorities to focus innovation:

Better Care Closer to Home

  • Client & Care Team Communication – Develop or adopt solutions that change how clients and caregivers communicate with their care team. Projects should have capabilities including, but not limited to: secure communication; viewing and scheduling appointments; and, enabling access to information such as care plans and assessment results.
  • Continuity of Care Provider - Develop or adopt an existing logistics and routing tool that allows home and community care providers to better match staff skills, competencies and availability with client needs. The solution should enable improved continuity of providers on a client’s care team. The tool could include functions that support transportation and other services for clients in the community.
  • Supporting Clients to Live Independently – Support the development and adoption of solutions that enable older adults and home care clients to age in place and live independently. This can include devices and/or solutions that assist with activities of daily living, such as personal hygiene, locomotion, and eating.

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C. How Funding Works

Pre-Market Evaluation projects will support up to 50 per cent of the eligible project cash costs up to a maximum amount of $500,000 for a term of up to 24 months.

Early Adoption projects will support up to 50 per cent of the eligible project cash costs up to a maximum amount of $1,000,000 for a term of up to 24 months.

  • Applicants/Project Contributors must contribute the remaining 50 per cent of eligible project cash costs as a minimum requirement.
  • Funding for the projects will be released to the Applicant Organization (health care provider) that will be responsible for reimbursing their project partner(s).
  • Flow of Funds: Funding for the project will be released to the Applicant Organization (health care provider) that will be responsible for reimbursing their project partner(s). Upon project activation, 25 per cent of funding will be released. Further payments will be reimbursed upon receipt and approval of expenditure reports.  Note:  the percentage of reimbursement is based on the percentage of the HTF contributions in relation to the total project value. 

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D. Eligibility Criteria

I) Health Innovation Teams (HITs)
II) Project Eligibility
III) Eligible Use of Funds

I) Health Innovation Teams (HITs):

  • All proposals must be submitted by Health Innovation Teams (HITs). (refer to HIT definition in B. How the program works)
  • The health service provider (HSP) organization is designated as the lead applicant and commits to providing the clinical setting in which the innovative technology will be evaluated, including clinician and operations support, project management support, procurement specialists, and patients.
  • Applicants and their partner(s) must be in good financial and reporting standing with OCE.
  • Participants will agree to provide project metrics and progress reports to OCE, as well as participating in knowledge sharing activities as required for the Program..

II) Project Eligibility and Activities:

Health Priority Area and alignment with Problem Statement:  The health priority areas support the Patients First: A Roadmap to Strengthen Home and Community Care Roadmap, which strengthens the MOHLTC’s commitment to put people and patients first by improving the health care experience.

HTF Projects must include a “Problem Statement” identified by the health service provider (HSP).  The Problem Statement must align with one of the health priority areas. 

  • Pre-Market Evaluation projects: technologies must have obtained all required regulatory approvals, received initial user validation, and be ready to be tested with one (1) health service provider (HSP).
  • Early Adoption projects: technologies must have obtained all required regulatory approvals and be market-ready. Furthermore, technologies must have been successfully implemented with more than one health service providers, and must have supporting institutional use case data, including clinical and economic evidence of value. 
  • The following activities and technologies are not supported in Pre-Market Evaluation and Early Adoption projects:
    • Technology development - only minor updates for integration purposes are eligible;
    • Evaluation, research, and clinical trials of medicines or vaccines;
    • Clinical trials to assess the safety or efficacy of the technology; and,
    • All activities outside of the province of Ontario.

NOTE:  All projects must address the potential economic benefit to the technology company resulting from an HTF project should be realized in Ontario (e.g., job creation, incremental revenue, follow-on financing).

III) Eligible Use of Funds

Note:  Eligible Phases below may differ depending on the Health Priorities provided for this funding round.  Refer to the Eligible Phases indicated in each of the Problem Statements for Eligible Use of Funds below.

Refer to the Eligible Expenses document for full details.

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E. Project Reporting Requirements

I) Progress and Financial Claim Report(s):

  • Progress report(s), including project progress, proof of expenditures, and a financial attestation, will be required bi-annually.Two reports[(1) April – September (2) October – March] per OCE fiscal year (April 1st – March 31st), in addition to a final report. The applicant organization will receive notification and a link from OCE’s AccessOCE system to submit the report. The report must be received and approved by OCE prior to release of funds for eligible financial claims.

Note: Applicants MUST retain all proof of purchases, receipts, and other relevant documentation relating to eligible expenses. This documentation may be requested by OCE in review of the claims.

II) Final Results and Financial Claim Report(s):

  • A final report, including progress, proof of expenditures, and a financial attestation, will be required at the end of the project. Forty-five days prior to the scheduled completion date, the Applicant will receive an email notification of the project end date from the AccessOCE system, with a link to the Final Progress and Financial Claim Report should the Applicant wish to begin entering data.
  • If a project extension is required, the Applicant MUST request it using the Project Administration tab in their AccessOCE project file.
  • On the scheduled project completion date, the Applicant will receive another notification and a link to complete the Final Project Progress and Financial Claim Report from OCE’s AccessOCE system.
  • All required final reports by all Applicants must be submitted within 30 days of project completion in order to be reimbursed for eligible expenses and maintain good financial standing with OCE. 
  • If early reporting is required, the Applicant MAY request it by emailing OCE Project Administration, project-administration@oce.zendesk.com.

III) Metrics Survey:

  • If the project continues past a fiscal year end (March 31), the applicant and industry partner(s) will be required to complete an annual metrics survey each April, for the part of the project that has been completed since the previous March 31. This annual report is mandatory for OCE to fulfil its contract with the Government of Ontario. Required metrics reports from all partners must be submitted in order to maintain good financial standing with OCE.

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F. How to Apply

Application to HTF is a two-stage process, consisting of:

  1. Expressions of Interest (EOI)
  2. Full proposal (invitation only)

To begin the EOI submission process, please complete a “Client Intake Form”.  An OCE Business Development Manager (BD) or the Innovation Procurement Manager (IPM) will contact you to discuss the opportunity and assist you with the initiating and developing of the EOI.  The BD and/or IPM will maintain oversight responsibility for the OCE components of any approved project.

Expression of Interest Phase

Once an application is initiated, applicants MUST complete all requisite information requested in the online application module and upload a completed EOI form to the module.  Applications MUST be initiated at least one week in advance of the submission deadline.  Applications initiated less than a week in advance of the submission deadline may not have sufficient time for a BD and/or IPM to support the application.

Please complete all the information in the EOI template to ensure:

  • The proposal’s font and format are maintained
  • The EOI document is uploaded as an attachment (only PDF format is accepted) to the online application form through AccessOCE.
  • Commitment letter required by the Health Service Provider (HSP) lead.Letter should outline level of commitment (Cash and/or in-kind), types of activities to support and rationale why this proposed project is a priority.
  • Upon review of your EOI, OCE may request additional information or clarification to determine project eligibility. You will be notified via email and asked to follow up accordingly. This documentation will be appended to the submission.

Full Application Phase

EOIs will be assessed based on the EOI Assessment CriteriaA limited number of EOIs will be invited to submit a Full Application through AccessOCE, which will include the submission requirements (Full Proposal template, comprehensive Milestones Table, budget & justification, all other requisite information requested in AccessOCE.  Follow-up to any of the EOI questions may also be requested).

Application Endorsement

Prior to submission, applicants MUST first request their BD provide an “Endorsement” of the application for eligibility and suitability.  Once the “Endorsement” is provided, the applicant or BD will then be able to submit the application.

Please allow at least one week prior to the application submission deadline for the “BD Endorsement” step to be completed.  Applications initiated less than one week prior to the deadline MAY NOT have sufficient time for a BD to support the application and provide an endorsement.

Successful applicants and their partners MUST execute OCE’s standard Funding Agreement, including a completed Schedule D, Intellectual Property Term Sheet, within 30 days of notification of award. A copy of the Funding Agreement can be downloaded for your reference. Please do not fill out this form; a copy of the agreement will be generated through our online management system and sent to you upon approval of your project.

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G. Evaluation and Assessment

HTF is a competitive program with limited funding. All eligible applications are assessed against program objectives and assessment criteria.

Expression of Interest (EOI) Phase

EOIs are reviewed internally for application completeness, eligibility, financial compliance and alignment with the program objectives.  EOIs will be reviewed and ranked by OCE and the Government of Ontario. Highly ranked EOIs will be invited to submit Full Applications.  

Full Application Phase

Full Applications are internally reviewed for completeness, eligibility, and financial compliance (appropriate use of funds) prior to evaluation by an External Review Panel (ERP).  Applications will be reviewed by an ERP of domain experts against program objectives and assessment criteria.  Non-Disclosure Agreements (NDAs) will be completed by the ERP members prior to receipt and review of the Full Applications and other supporting documentation.

Project Presentation Phase

Full Applications will be invited to present the HTF project to the ERP.  The presentation can be provided in-person and/or virtually.

Funding Decisions

The ERP provides funding recommendations to the Government of Ontario and OCE.  The OCE Internal Review Panel (IRP) is responsible for reviewing the funding recommendations by the ERP and providing a final recommendation to the Government of Ontario. 

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H. Timelines

Activity

Program Timelines 

Round 3 Intake Opens

March 7, 2018

EOI Development Webinar

March 21, 2018, 2:00 pm - 4:00 pm
Download slides from the HTF Round 3 EOI Webinar Presentation
EOI Submission Deadline
May 9, 2018 at 2:00 pm ET
EOI Assessment  June 2018
EOI Review Meeting July 2018
Invitation to Submit a Full Application
July 2018
Full Application development workshop
August 8, 2018
Draft review 1 of 2 (optional) August 22, 2018
Draft review 2 of 2 (recommended) September 12, 2018
Full Application submission deadline September 27, 2018 at 2:00 pm ET
Full Application Assessment October 2018
External Review Panel Meeting October 2018
Award notification to applicants December 2018
Public announcement of results December 2018

​Note: Timelines may be subject to change

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I. Downloads

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J. Resources

The following information may provide insight in relation to the key priority areas of the province of Ontario as identified by government stakeholders.

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K. Contact Information

For inquiries specifically related to eligibility, contracting, and funding disbursements, please contact: ​
Jennifer Moles, Innovation Procurement Manager
jennifer.moles@oce-ontario.org

For general inquiries about how to apply, online application system and application, please contact the Application Support Team at (416) 861-1092 x2400 or application-support@oce.zendesk.com.

HTF Business Development Managers:

Eastern and Northern Ontario:

Hindal Mirza
(613) 726-3430 x4280
hindal.mirza@oce-ontario.org

Central Ontario:

Balinder Rai
(416) 861-1092 x2425
balinder.rai@oce-ontario.org

Bradford Brinton
(416) 861 1092 x1029
bradford.brinton@oce-ontario.org

Viraj Mane

(647) 402 4336
viraj.mane@oce-ontario.org

Southwestern Ontario:

Nicole DeLong 
(416) 861 1092 x3300 
Nicole.delong@oce-ontario.org

Suthan Sivanesan
(416) 861 1092 x6005
suthan.sivanesan@oce-ontario.org

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